The fact that email has become one of the most important forms of communication in the corporate world is non-debatable. Right from the initial communication to sending quotations, invoices, etc. everything is done via emails. It can be easily said that the value of emails has become equivalent to what the validity of written documents were a few years ago. This makes it important to protect and store the emails properly.
While sending and receiving emails are quick and time saving, there are several problems associated with this type of communication. With each employee receiving thousands of emails every month, it puts on a lot of pressure on the company email servers Email1and1. Moreover, looking for an email that was received or sent months or perhaps years ago can be a daunting task. Apart from this, there is always the fear of deleting important emails either by mistake or purposefully. Due to all these reasons, most companies feel the need to have a system that can protect and store their company emails indefinitely. This is where email archiving comes into picture.
What is Email Archiving?
Email archiving is a process where the emails sent or received by every individual in a company is removed from the primary email database and stored in a secondary one. This can either be done manually or automatically, although most companies prefer automatic email archiving. In the later process, the emails are archived during the transportation stage and are saved either in a magnetic disk storage or a cloud based storage.
This are archived in the secondary email database, and these include not just the text content but also the attachments with every mail. These are also indexed so as to make it easier to search for them when the need arises. The emails are saved in read-only format so that the records are always available in their original state, and no one can make any changes to it. These archives can only be accessed by authorized personnel.
Do Email Archiving Solutions Provide Security?
While there are several benefits of email archiving, one of the most important ones is security. As mentioned earlier, it considered equivalent to written (hard copy documents), and hence it is important to secure them in case you need to produce them in case of litigation in the future. In such cases, you can retrieve the right email within a few minutes. Even if the employee to whom the mail was sent to, does not work in the company any longer, the email sent to him can be retrieved easily with the help of the archives. As no one can tamper with or endanger the archived emails in any way, email archiving solutions provide 100% security to all your important emails.
Let’s face it – an email marketing software is as good as the level of users it converts. And while the conversion rates are a lot related to the content and what’s inside your emails, having a robust list marketing solution is what every business owner is after nowadays.
But what are the things that define a great email lists solution? In other words, is there a set of fundamental qualities that every list email marketing solution should follow?
In order to better illustrate you the benefit of email lists to your business – we are listing the best qualities of the robust email marketing software solutions that we offer at Official Email Marketing.
1. Bulk Email Lists Delivered To You On A Daily Basis
In a world full of information, what you should be after is one that comes in bulk. An email list software that comes with opted-in and verified lists on a daily basis and full contact records of the leads you are after – is definitely one worth subscribing to.
You don’t need to look for emails on forums anymore – or pray that an army of thousand leads comes to your website and subscribes to your list tomorrow. Thanks to bulk email lists, this entire process is simplified and made even better.
When embarking into the wonderful world of business, it’s a sad fact that you are instantly set up to be judged.
Prospective clients do it all the time – judge us for our service, the quality of our product, whether our prices are too high or too cheap… there’s a lot of judgement going on that can adversely affect our reputation for sure!
But one of those judgements, whether you realize it or not, is a by-product of our email correspondence.
Every day, we send emails to business associates, prospective clients, resources and clients. Have you ever taken a moment to really think about what your emails are saying about you?
More specifically, what unintentional impression are you giving the recipient?
Are you giving them ample opportunity to misjudge your intentions and even your personal and professional brand?
With every email you send out, you either make a favourable impression towards your overall business brand, or create a terrible impression towards your professionalism.
Some days I deal with hundreds of emails coming in and being sent out. That’s a lot of correspondence – and a lot of opportunity for judgement.
Sadly, with time being sparse and smart phone auto-correct, too often little details can be left out or inadvertently included that can suggest that you’re lazy, incompetent, inattentive, mistrustful, or unprofessional. Yikes.